Transportation

Vehicle Rental and Leasing

We have a wide variety of 400 vehicles, including eco-friendly options, available to university staff who travel for business.

What we offer

• Daily/short-term rentals and long-term leases (90-day minimum)
• Low rates: Our rates are consistently lower than off-campus vendors across all types of vehicles.
• Minimal wear: You can minimize wear-and-tear on your personal vehicle(s).
• Low cost: It is often more costly to the university to be reimbursed for personal vehicle use.
• Easy fueling: Fuel is included in your rental rate and is conveniently available to you on-campus at our fueling station or off-campus using the fuel card provided to you in each vehicle.
• Easy billing: Direct billing to your department using an authorized account number eliminates the hassle of reimbursement.
• Convenient location: We are conveniently located on MSU's main campus with plenty of parking available.

Models and rates

We may also offer other types of vehicles not listed here.  You can call us for the most up-to-date information on available types and rates.

• You can fill out our long-term lease form to qualify (requires 90-day minimum).
• Our lease rates are based upon use of 1,000 miles or less per month. Your mileage use above the monthly allowance is billed at the applicable mileage rate. For high-mileage rate options, please contact Motor Pool for more details.
• You may occasionally be reassigned a comparable vehicle to help maintain our lease costs.
• Your receipts for purchases with the Wright Express cards must be returned to our office as soon as possible after your purchase has been made.

Odometer readings

A long-term lease assignment requires you to report your odometer reading between the 8th and 14th day of each month. A reminder email will be sent to you each month. Failure to provide the odometer reading may result in an additional fee of $50 per month.

Report your odometer readings

Rental Considerations

Accessibility

We offer a wheelchair-accessible minivan that can accommodate two wheelchairs and four additional passengers (including the driver).  The rental rate is equivalent to a standard mini-van.

Off-campus accessible vehicle rental is available to you through Clock Mobility.

Cancellation

Short-term rental

You must cancel short-term reservations at least 24 hours prior to your scheduled time of pickup to avoid a $15 fee.

Long-term lease

There is no fee for canceling your long-term vehicle lease.

Vehicle regulations

You are not able to lease vehicles through the online Service Request portal.  You are subject to the following regulations when in possession of a university vehicle:

• Rates provide for all expenses except tolls, parking fees, traffic violations, towing and service fees not mechanically related, and the first $500 of damages or loss resulting from an at-fault accident, vandalism, etc. All requests for reimbursement of expenses paid with personal funds should be submitted to the Transportation Services office as soon as possible after the purchase has been made.
• The University Vehicle Policy may be found in the Manual of Business Procedures, Section 245. For vehicle reservation and additional information, call (517) 353-5280 during the hours of 8 a.m. to 4:30 p.m., Monday to Friday.
• An approved university Travel Request in Concur and a valid (domestic) operator's license are required to pick up a university vehicle.
• Review driver responsibilities found in Section 35 of the Manual of Business Procedures and take the required steps.
• For information on what to do in case of an accident, see Section 35 of the Manual of Business Procedures.
• Drivers and all passengers in vehicles must wear safety belts. Child seat belt requirements must be adhered to as well.
• Departments requesting student drivers must also complete the Request for Michigan Driver Record form and maintain current records within their department.
• Special vehicle leases may be arranged to meet specific needs. Vehicle rates may vary with the addition of specialized equipment.
• Rentals may be arranged from off-campus agencies when university demand exceeds on-campus vehicle availability.   

Vehicle Repair and Maintenance

Our certified mechanics maintain all university vehicles, ensuring safety and cleanliness so that you can travel with confidence.

Service garage

You can have your university vehicle serviced by appointment or by walk-in at our stadium Service Garage.

• Phone: (517) 355-1868
• Email: ipf.servicegarage@msu.edu
• Located at 325 West Shaw Lane
• Open for walk-in from Monday - Friday 7:00 am – 4:30 pm
• See the Manual of Business Procedures, section 245 for vehicle maintenance and repair requirements
• Customized preventative maintenance plans
• Vehicle Protection Plan collision damage program

Central fueling center

At our Central Fueling Center, located 409 Service Road, we offer you

• Unleaded gasoline*
• Bio-diesel*
• Propane autogas*
• Automated drive-through car wash*

*Require a university access card, available to you at our Service Garage location.

Charter Bus

Our buses are available to charter for any Michigan State University affiliate excluding political activist groups. We offer several options, including 5 biodiesel buses.  Our charter bus service is designed for customization to fit the individual needs of any chartered group.

• Phone: (517) 353-4318
• Email: ipf.campusbus@msu.edu
• Hours of operation: Monday - Friday 8:00 am – 4:30 pm 

Request charter bus service

Resources

Driving forms

Travel @ State

Manual of Business Procedures - Vehicle and transportation services, section 245

Lease contact delegation guide

Odometer readings guide

More About Us