Capital Renewal Program
Our Capital Renewal Program, formerly known as Just-in-Time, is the university's primary annual investment program. The program addresses deficiencies in our campus facilities and infrastructure, especially building systems at the end of their life cycle. We prioritize projects that address multiple issues, such as life safety, accessibility, infrastructure performance, resource efficiency, and renewal of critical building systems (e.g. electrical, plumbing, HVAC). Our objective is to maintain a long term, multi-year plan for ongoing, strategic reinvestment in the campus facilities.
Capital renewal is the planned, cyclical replacement or refurbishment of assets at the end of their useful lives to maintain a state of good repair.
Deferred renewal (a.k.a. deferred maintenance) is the major replacement or refurbishment of assets, which have exceeded their useful life. These expenditures are deferred on a planned or unplanned basis to a future budget cycle or postponed until funds are available.
Tracked systems and components
- Roads, pathways, and bridges
- Utility distribution
- Exterior envelope systems
- Interior systems and finishes
- Fire and life safety systems
- HVAC systems
- Heat generating systems
- Cooling generating systems
- Electrical and service distribution
- Conveying systems
Funding through Capital Renewal is for reinvestment into existing general funded* facilities and infrastructure. The rule of thumb is major repair or replacement costs that are one-time, non-recurring and exceed $20,000. For more information on IPF’s funded responsibilities, visit our budgeting and billing page.
Identification and prioritization of the annual needs is a collaborative process. Nearly 50 people representing various departments and skilled trades are directly involved throughout the process. Choosing by Advantages, a decision-making system, is utilized to more objectively rank and prioritize the projects.
Capital Renewal stakeholders begin reviewing deficiencies and needs in the summer for the following fiscal year. Over the following months, numerous meetings take place to collaborate and prioritize across the stakeholder groups. The final list of funding requests is presented to the Office of the Executive Vice President for Administrative Services in December. This allows for planning and design to occur in time for construction season.