Budgeting and Billing

Office worker in front of computer screens

Billing 

Customer Statements

Your bill can be accessed monthly for the longevity of a project. To read your bill

  1. Go to Customer Statements
  2. Provide an account number along with the start Billing Period From and end Billing Period To dates.
  3. Your screen will then display all project numbers and work orders that have charges billed to that account for that specific month.

Utility billing

Our Power and Water team is responsible for generating and distributing utilities to campus facilities, including electricity, steam for heating and cooling, water and sewer services. Natural gas services are provided by Consumers Energy. Some buildings on north campus have water service provided by the City of East Lansing. Our campus utility billing site allows you to examine your utility usage, empowering your stewardship of MSU's resources.

  • Our Utility Billing users guide offers you a detailed and comprehensive guide to navigating the Campus Utility Billing site and using the cost and consumption data.
  • Our 'How to find utility data by building' guide  gives you a step-by-step guide to finding campus utility data by building.

Estimates

We provide estimates at no-charge to help you make fiscally responsible decisions.  Our estimates should not be used as a firm or final budget.

Estimate request

To request your estimate

  1. Submit an online service request
  2. Answer Yes to the question Is this an estimate request?
  3. You will have 60 days to approve or deny the estimate

Approved estimates 

If your estimate is approved, we will create a work order using the account number you provided

Denied estimates

If your estimate is denied, we will cancel your work request. 

Account numbers

Our financial system mandates an account number for all work orders, regardless of funding coverage.

General funding

If your service is covered by general funding, we will change the account number according to the appropriate general fund account.

Other funding

If your service is not covered by the general fund, we will notify you accordingly.  You will have the opportunity to decline our service or move forward as planned on the account number of your choosing.

Funding

We maintain facilities and landscapes used by academic or administrative departments that are supported by the university's general fund.  This includes most permanent facilities of the main campus.  Facilities with other funding sources, such as grants or self-supporting enterprises, are not IPF funded service areas. 

Facilities excluded from IPF funding

  • Residence Halls
  • Intercollegiate athletic facilities
  • Medical clinics

 

Items funded by IPF
Plumbing, heating, air conditioning and ventilation
Interior and exterior of buildings
Electrical repairs of all types including primary and secondary systems
Hardware, locks, keys, closers
Elevators
Utility distribution systems inside buildings — electrical, heating, process steam, water lines, gas lines and sewer lines (storm and sanitary)
General cleaning
Floors, refinished (annually, as needed)
Carpets, cleaned (annually, as needed)
Landscape maintenance (mowing, pruning, mulching, etc.  Not including installation or plant replacements)
Snow and ice removal
Maintenance of surfaces such as roads, bridges, sidewalks, building entrances, bike paths, and terraces, as well as the upkeep of parking lots and ramps
Items NOT funded by IPF
Through-wall or window air conditioners
Laboratories and associated equipment and related utility piping
Inventoried equipment
Carpeting and draperies
Distilled water systems
Compressed air systems and other air supply systems not intended for building environmental (heating and ventilating) control
Vacuum systems
Movable classroom seating
Data and telephone systems
Wire, fiber optics and wireless media needed to support data and telephone systems
Window cleaning
Office carpet cleaning or hard floor refinishing
Building use outside of normal hours
Additional frequencies of service
Office move out detail cleaning

Customer Service Bulletins

You can reference the table below for important dates corresponding to each billing period.

Billing Period Payroll Cutoff All Other Charges Available in EBS
July 2021 July 3 July 21 July 24
August Aug 14 Aug 22 Aug 25
September Sep 11 Sep 21 Sep 24
October Oct 9 Oct 20 Oct 22
November Nov 6 Nov 17 Nov 22
December Dec 4 Dec 19 Dec 22
January 2022 Jan 15 Jan 19 Jan 22
February Feb 12 Feb 20 Feb 23
March Mar 12 Mar 22 Mar 25
April Apr 9 Apr 20 Apr 23
May May 7 May 18 May 21
June June 18 June 23 June 24

PROFESSIONAL AND DESIGN SERVICES

IPF Planning, Design and Construction is primarily a self-supporting department responsible for all construction on campus.

  • IPF Professional Services rate is 5 percent of the total project budget to cover the costs of project management. This charge will be called “IPF Professional Services” on customer statements.
  • For projects under $1 million, IPF will be charging 7 percent of the total project budget to cover the costs of design services rendered. This charge will be called “Design Consult” on customer statements.
  • For projects over $1 million, IPF Professional Services rate is 3.75 percent of the total project budget. IPF also hires architectural design and engineering services which will charge actual costs to the project. The charge for design services will appear under the name of the consultant on the customer statements.

We build cutting-edge facilities designed in collaboration with you to build a better future. Visit Renovations and Improvements to learn more about our services.