Indoor Events

An Event Service Request is required when one or more of the following applies to your indoor event.

  • Food is served at an interdepartmental gathering (between personnel in different departments);
  • Food is served at an intradepartmental gathering (between personnel within a single department) with an expected attendance exceeding 25;
  • An event/activity is after 5:00 p.m. on a Friday (excluding facilities managed by SLE);
  • An event/activity is on a Saturday, Sunday, or university holiday;
  • You will be renting IPF equipment (tables, chairs, stanchions, waste/recycling containers, etc.);
  • You will be requesting specific IPF services.

An IPF Event Service Request should be submitted a minimum of one full business week prior to the event. 

Larger and more complex events will require additional processing time. 

NOTE: IPF Campus Events Office does not manage the reservation of indoor space.

Submitting an Event Service Request

An IPF Event Service Request should be submitted a minimum of one full business week prior to your event. Larger and more complex events will require additional processing time.

NOTE: duplicate requests may result in duplicate services and charges.

Services include (but aren’t limited to):

  • Reservation of outdoor event space
  • Event setup
  • Equipment rentals (tables, chairs, stages, etc.)
  • Electrical support (generators, light towers, etc.)
  • Trash and recycling services
  • Pre- and post-event cleaning services
  • Outdoor landscape and grounds services
  • Management of light poles and exterior building banners
Submit an IPF Indoor Event Service Request

Cancel a Request

If you need to cancel an Event Service Request, email IPF.CampusEvents@msu.edu or call 517-432-0547 and include the SR or PR number. To guarantee proper cancellation of services and pending charges, submit your cancellation request at least two business days before the event.

Approvals Managed by the IPF Campus Events Office

Food Served or Provided

Our office works with various parties across campus to ensure compliance with university ordinances and policies. The University Sanitarian is one of our key partners on campus responsible for reviewing and approving food service on campus.

As per guidelines from the Office of the University Sanitarian:

It is the responsibility of the Office of the University Physician-University Sanitarian to approve and inspect food service operations occurring on university properties. We operate under a separate contract to perform Environmental Health Service on behalf of Ingham County Health Department (ICHD).

Find more information at the MSU Environmental Health and Safety website.