transportation services

Transportation

We manage a fleet of more than 400 university vehicles so that you can travel with confidence.

Services Include

  • Vehicle rental and leasing
  • Repair and maintenance service for university owned vehicles and equipment.
  • Charter bus services
  • Vehicle fueling and Car Wash

Vehicle Rental and Leasing

We have a wide variety of more than 400 vehicles, including eco-friendly options, available to university staff who travel for business.

What we offer

  • Daily/Short-Term rentals and Long-Term Lease (90 day minimum)
  • Low rates: Our rates are consistently lower than off-campus vendors across all types of vehicles
  • Minimal wear: You can minimize wear-and-tear on your personal vehicle(s)
  • Low cost: It is often more costly to be reimbursed for personal vehicle use
  • Easy fueling: Fuel is included in your rental rate and is conveniently available to you on-campus at our fueling station or off-campus using the fuel card provided to you in each vehicle
  • Easy billing: Direct billing to your department using an authorized account number eliminates the hassle of reimbursement.
  • Convenient location: We are conveniently located on MSU's main campus with plenty of parking available.

Models and rates

We may also offer other types of vehicles not listed here.  You can call us for the most up to date information on available types and rates.

Short-Term Rental Rates
Model Daily rate Mileage rate
Standard Sedan $16 $0.35
Mini-van $17 $0.42
Sedan hybrid $16 $0.32
Ford C-Max hybrid $16 $0.29
SUV (counts hybrid) $22 $0.42 - $0.44
8-10 passenger van $20 $0.48
Pickup $18 $0.45
Electric sedan $16 $0.20
Long-term Lease Rates
Model Monthly rate Mileage rate > 1,000 Miles included
Standard sedan $480 $0.35  
Mini-van $570 $0.42  
Standard sedan/hybrid $490 $0.32  
Compact sedan/hybrid $460 $0.29  
Truck $615-655 $0.44-0.49  
  • You can fill out our long-term lease form to qualify (requires 90-day minimum).
  • Our lease rates are based upon use of 1,000 miles or less per month. Your mileage use above the monthly allowance is billed at the applicable mileage rate. For high-mileage rate options, please contact Motor Pool for more details.
  • You may occasionally be reassigned a comparable vehicle to help maintain our lease costs.
  • Your receipts for purchases with the Wright Express cards must be returned to our office as soon as possible after your purchase has been made.

Odometer readings

A long-term lease assignment requires you to report your odometer reading between the 8th and 14th day of each month. A reminder e-mail will be sent to you each month. Failure to provide the odometer reading may result in an additional fee of $50 per month.

Report your odometer readings

Rental Considerations

    Accessibility

    We offer a wheelchair-accessible minivan that can accommodate two wheelchairs and four additional passengers (including the driver).  The rental rate is equivalent to a standard mini-van.

    Off-campus accessible vehicle rental is available to you through Clock Mobility.

    Cancellation

    Short-term rental

    You must cancel short-term reservations at least 24 hours prior to your scheduled time of pickup to avoid a $15 fee.

    Long-term lease

    There is no fee for canceling your long-term vehicle lease.

    Vehicle regulations

    You are not able to lease vehicles through the online Service Request portal.  You are subject to these regulations when in possession of a university vehicle.

    • Rates provide for all expenses except tolls, parking fees, traffic violations, towing and service fees not mechanically related, and the first $500 damage or loss resulting from an "at-fault" accident, vandalism, etc. All requests for reimbursement of expenses paid with personal funds should be submitted to the Transportation Services office as soon as possible after the purchase has been made.
    • University Vehicle Policy may be found in the Manual of Business Procedures, Section 245. For vehicle reservation and additional information, call (517) 353-5280 during the hours of 7 a.m. to 5 p.m., Monday to Friday.
    • An approved university travel authorization (“Travel Authorization and Emergency Contact Form”) and a valid (domestic) operator's license are required to pick up a university vehicle.
    • Review driver responsibilities found in Section 35 of the Manual of Business Procedures and take the required steps.
    • For information on what to do in case of an accident, see Section 35 of the Manual of Business Procedures.
    • Drivers and all passengers in vehicles must wear safety belts. Child seat belt requirements must be adhered to as well.
    • Departments requesting student drivers must also complete the Request for Michigan Driver Record form and maintain current records within their department.
    • Special vehicle leases may be arranged to meet specific needs. Vehicle rates may vary with the addition of specialized equipment.
    • Rentals may be arranged from off-campus agencies when university demand exceeds on-campus vehicle availability.   

      Vehicle Repair and Maintenance

      Our certified mechanics maintain all university vehicles, ensuring safety and cleanliness so that you can travel with confidence.

      Service garage

      You can have your university vehicle serviced by appointment or by walk-in at our stadium Service Garage.

      • Located at 325 West Shaw Lane
      • Open for walk-in from 7:00 am – 4:30 pm
      • See the Manual of Business Procedures, section 245 for vehicle maintenance and repair requirements
      • Customized preventative maintenance plans
      • Vehicle Protection Plan collision damage program

      Central fueling center

      At our Central Fueling Center, located 409 Service Road, we offer you

      • Unleaded gasoline*
      • Bio-diesel*
      • Propane autogas*
      • Automated drive-through car wash*

      *Require a university access card, available to you at our Service Garage location.

      Charter Bus

      Our buses are available to charter for any Michigan State University affiliate excluding political activist groups. We offer several options, including 5 biodiesel buses.  Our charter bus service is designed for customization to fit the individual needs of any chartered group.

      Request charter bus service

      More About Us

      We take pride in providing safe transportation methods on campus and beyond.  You can watch our "Inside IPF" video to learn more about our people, values, and operations.

      Questions?

      Transportation Services
      570 Red Cedar Road, Room 134 East Lansing, MI 48824
      IPF.MotorPool@msu.edu (517) 353-5280